4 Tips for Organized Wedding Planning

I’m coming at you today with another wedding post!

About a week ago I took a poll over on my Instagram (which, if you’re not following me there, you’re missing out on a lot of content! I usually take suggestions for what to blog about over there so make sure you follow me!) and I asked you all what kind of wedding tips you’d like to see and lots of you were asking me how I stay organized while planning a wedding.

Listen - I get it. it’s hard enough planning a party let alone a wedding. Nowadays there are so many different ways to have your wedding: classic, backyard, courthouse ceremonies, etc. Each wedding is like a snowflake: no two are the same! As I’ve mentioned in my previous wedding posts, Edwin and I have been planning our wedding (loosely) for the last few years. Our ideas, likes, and must-haves have changed over the years which is why I always tell couples to give themselves time when planning. You don’t want to look back on your big day and wish you would have done something differently. Somethings might be unavoidable, but I’m here to give you my best tips on planning your perfect day - and staying organized while doing so.

Side Note: if you haven’t already, go check out all the other wedding posts i’ve done where I share things like links to certain products and venue questionnaires here!

Get a Joint Bank Account

Edwin and I decided to get a going savings account a little over a year ago and decided we’d both put money aside every paycheck towards our wedding or a house. It’s given me a taste of what it’s like to split finances with my partner and I think it’s a great way to see each other spending habits. Aside from that, having a joint pool of money set aside specifically for your big day is a big deal! Use that account as your “wedding budget” per se. Make all your deposits with this account and keep track of your expenses. Wedding costs can get out of hand pretty quickly so this is a great way to see where all of your money is going.

Buy a Wedding Planner

Personally, I work a lot better when I have pen and paper. There’s very little I like doing digitally. If I don’t write something down, I will forget almost immediately. I told myself i’d make my own wedding planner or I’d just keep things digitally but I eventually caved and bought myself a nice planner from Kate Spade. It’s great for keeping all your wedding information together such as venue brochures, copies of vendor agreements, physical vision boards, copies of checks you’ve written for downpayment, etc. The planner I got includes things like a guest list, a checklist of things to accomplish certain months before the wedding (which is super handy), it’s own budget, spaces for seating charts, dress inspiration, etc. It’s pretty freakin’ awesome. The point is - buy a wedding planner so you can keep all your shit together!

Create A System With Your Partner

One thing that has really helped Edwin and I stay organized is creating Google Docs. We created on large Sheets Doc with things like our ever-changing guest list, our budget (with cells formulated to calculate new totals with any changes we make), a compiled list of venues with both of our rankings next to each venue so we knew which ones to prioritize as well as phone numbers and addresses. We chose to go with Google Docs because we could easily share the files and edit them in real time together.

If one of us found a venue we really liked we’d just add it to the list and tell the other person to check I out. If I made a purchase for my bridesmaids I’d input it into the budget and he could see it. Whatever you choose to do, just make sure you have a system! I’m really lucky and Edwin is super involved in the wedding planning process. I know some brides might not have the luxury of a fiancé that’s as into picking out centerpieces as mine is but try to do as much as you can together!

I’ve learned throughout this entire wedding planning process that you and your partner are planing so much more than just a wedding. You’re learning to collaborate and compromise and create something that is equal parts of both of you! Enjoy the process.

Create a Joint Calendar

My fiancé has a steady 9 to 5 while I on the other hand have mostly closing shifts ( 5 to 10 pm or 2 to 10:30 pm) and days off that vary each week. Booking venue viewings with opposite schedules can be really tricky so we decided to create a joint google calendar. I’d update it every time a new schedule came out and make any updates when needed. I was usually the one booking the viewings so I’d ask Edwin “hey, can you get this Tuesday off to go check out a venue” and then mark the appointment in our calendar. I highly suggest creating a joint Google Calendar so that you can both make and move around appointments on your phone! It’s way better than having a traditional planner that only you or your partner use.

Sounds simple, right? It is! Honestly these 4 tips alone have made planning my wedding not only easier, but fun! Let me know if any of these tips helped you and if you’ve discovered any great tips, make sure to leave them in the comments section down below.

Love Always,

The Honest Pisces